AP / AR / Payroll Specialist*

*Full-Time, Part-Time, Remote, On-Site, and Hybrid opportunities available

ProNexus, LLC is seeking AP / AR / Payroll Specialists to join our Firm.

Joining ProNexus offers the opportunity to work with diverse clients and tackle challenging projects that will expand your skills and expertise in the field of accounting and finance.

Enjoy the freedom and flexibility to choose your engagements, manage your workload and control your work life balance.

If you are a motivated and dedicated professional looking for a rewarding career opportunity, we encourage you to apply and become part of our team.

Attributes of our consultants include: commitment to unparalleled client service, adept at navigating complex and dynamic scenarios, possessing strong communication acumen, and proficient in problem-solving, execution, and knowledge transfer. Skilled in multitasking to efficiently meet diverse demands of our clients.

About the Role

ProNexus is looking for A/P A/R professionals who will be responsible for managing the day-to-day operations of the accounts payable and accounts receivable functions for our clients. This role involves processing vendor invoices, issuing payments, managing customer invoices, and ensuring timely collection of receivables. The A/P A/R professional plays a critical role in maintaining accurate financial records, optimizing cash flow, and supporting overall financial operations.

Key Responsibilities:

1. Accounts Payable (A/P) Responsibilities
   • Receive and review vendor invoices for accuracy, completeness, and approval.
   • Code invoices to appropriate general ledger accounts and cost centers.
   • Enter invoices into the accounting system and ensure timely processing for payment.
   • Reconcile vendor statements and resolve discrepancies or outstanding issues.
   • Prepare and process electronic payments, checks, and wire transfers.
   • Maintain vendor records, including contact information and payment terms.
   • Respond to vendor inquiries and resolve payment-related issues promptly. 
     
2. Accounts Receivable (A/R) Responsibilities
   • Generate and distribute customer invoices accurately and timely.
   • Monitor accounts receivable aging and follow up on overdue invoices.
   • Communicate with customers regarding payment status, payment terms, and invoice disputes.
   • Process customer payments, including checks, credit card payments, and electronic transfers.
   • Reconcile customer accounts and apply payments to outstanding invoices.
   • Investigate and resolve discrepancies in customer payments or billing issues.
   • Prepare and send account statements and reminders to customers as needed.
3. Cash Flow Management
   • Monitor cash flow projections and assist in managing cash balances effectively.
   • Coordinate with internal departments to ensure timely payment processing and collections.
   • Identify opportunities to optimize cash flow, such as early payment discounts or delayed collections.
   • Identify opportunities to optimize cash flow, such as early payment discounts or delayed collections.
   • Provide regular updates and reports on cash flow status and receivables aging. 
     
4. Financial Reporting and Analysis
   • Assist in preparing monthly, quarterly, and annual financial reports related to accounts payable, accounts receivable, and cash flow.
   • Analyze A/P and A/R trends, variances, and performance metrics to identify opportunities for improvement.
   • Collaborate with finance and accounting teams to support budgeting, forecasting, and financial planning activities. 
5. Process Improvement and Efficiency
   • Identify areas for improvement and automation within the accounts payable and accounts receivable functions.
   • Implement best practices and procedures to streamline workflows, reduce errors, and enhance efficiency.
   • Participate in system upgrades or implementations to improve A/P and A/R processes and functionality. 
6. Stakeholder Communication and Relationship Management
   • Build and maintain positive relationships with vendors, customers, and internal stakeholders.
   • Collaborate with cross-functional teams, including finance, procurement, and sales, to address issues and improve processes.
   • Provide excellent customer service and support to internal and external stakeholders regarding A/P and A/R inquiries. 

The role of an Accounts Payable/Accounts Receivable professional requires a combination of technical expertise, attention to detail, customer service skills, and the ability to manage multiple tasks efficiently to support the financial operations of an organization.

Qualifications:

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• Minimum 2+ years* of experience in accounts payable, accounts receivable, or related finance roles.
  *Please note that ProNexus welcomes anyone to apply, including those that have 25+ years of experience and are willing to be hands on to perform the scope of work required by a client.
• Proficiency in accounting software and ERP systems (QuickBooks, SAP, Oracle, etc.)
• Strong attention to detail and accuracy in data entry and reconciliation.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Effective communication and interpersonal skills, with the ability to interact professionally with vendors, customers, and colleagues.
• Analytical mindset and problem-solving abilities to resolve discrepancies and improve processes.
• Ability to work independently and collaboratively in a fast-paced environment.
• Experience in a customer service or client facing role, and/or public accounting, consulting or advisory roles is advantageous.

About ProNexus

ProNexus is a professional services firm that delivers business solutions and consulting services to help companies manage and execute their finance, accounting, and IT projects and initiatives. At ProNexus, our consultants and project professionals have an average of 7-20 plus years of experience and they bring a higher degree of competency, quality, and productivity at a more competitive value than other traditional consulting and Big 4 firms.

ProNexus is an equal opportunity employer and values diversity in the workplace. We do not discriminate on the basis of race, color, religion, gender, sexual orientation, age, marital status, veteran status, or disability status.

How to Apply

Complete our Preliminary Questionnaire and upload a copy of your current resume at the bottom of the form.